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HealthTech / Product
KYS — Clinic Management System
A COSMOKOD SaaS product
ABOUT THE PROJECT
COSMOKOD’s own clinic management product. Appointments, clients, package and session tracking, and collections come together in one workspace.
Explore the project story
Our own product, continuously evolving
KYS is our lightweight ERP and clinic management product, developed to make client and clinic operations secure, fast and easy to understand. It brings everyday work into one workspace instead of separate tools.
From appointments to operations
Client management, packages and sessions, appointments, automated reminders, appointment completion and notifications form its core workflows. Collections, payment tracking, staff processes and operational reporting complete the picture. The interactive preview below uses fictional demo records only.
- PROJECT TYPE
- A COSMOKOD SaaS product
- OUR EXPERTISE
- SaaS, ERP & CRM Business Software
- WORK
- Our product
Your day, together.
Stay in sync with your clinic, all in one place.
Daily appointments06scheduled visits
Active clients128+3 new clients
Active packages42ongoing care
Collections₺35,100in selected period
Collections overview
Completed payments₺35,100+12.4%
Daily flow
02/ 06
appointments completed
Up next
Can Erdem11:15 · Follow-up
Today's appointments6
| Client | Time | Appointment | Status | Action |
|---|---|---|---|---|
| 09:30 | Follow-up | Completed | ||
| 10:30 | Package session | Completed | ||
| 11:15 | Follow-up | Confirmed | ||
| 13:00 | First appointment | Confirmed |
All names and data in this preview are fictional.
Adaptable to your clinic
Workflows can be adapted for clinical psychologists, nurses, midwives, physiotherapists, audiologists, dietitians, speech and language therapists, podiatrists and occupational therapists.
SCOPE
What we brought together.
- Client and clinic management
- appointments and reminders
- packages and sessions
- collections and payments
- staff and reporting
THE EXPERIENCE
Our SaaS product for everyday clinic operations
Explore this expertiseENGINEERING STORY
From scattered clinic operations to one workspace.
KYS is our own, continuously evolving SaaS product. The story below explains which operational problem it solves and how the system is built; the interactive preview uses fictional demo data only.
Problem
Appointments in one place, packages in another, payments in a third.
Clinics kept appointments in a calendar, client and package details in spreadsheets, reminders in a messaging app and payments in a separate record. The result: overlapping appointments, forgotten reminders and uncertainty about remaining sessions and who had paid what.
Technical challenge
Keeping interdependent records consistent.
Completing an appointment must deduct a session from the package, update the payment status and show up in reports. Doing this reliably for several clinics, different roles and concurrent users—while keeping client data inside permission boundaries and sending reminders on time—was the real engineering problem.
COSMOKOD’s responsibility
The whole product belongs to COSMOKOD.
- Product design and modelling of clinic workflows
- Multi-user, role-based web application
- Appointment, package/session, collection and reporting modules
- Automated reminder and notification infrastructure
- Launch, maintenance and continuous development
Solution
Every record in one place, every step connected.
Clients, appointments, packages, sessions and payments live in one data model. Completing an appointment deducts a session, the collections screen shows the balance instantly and reminders go out automatically. Staff see only the records they are authorised for; managers follow daily, weekly and monthly summaries in reports.
Architecture
Role-based SaaS, ready for a subscription model.
- Per-clinic data separation and a role/permission layer
- Transactional integrity across appointment ↔ session ↔ package ↔ payment
- Scheduled reminder and notification jobs
- Operational reporting layer
- Multi-clinic use through plan/subscription packaging
Outcome
The clinic day starts from one screen.
One workspace instead of overlapping appointments and missed reminders; remaining sessions and payment status are visible at any moment. KYS keeps evolving in our own use today and is the reference for our business-software service.
KEEP EXPLORING
